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Glossary

Citation styles: what the rulebook governs, and who decides which applies

Every citation style — APA, MLA, Chicago, IEEE, Vancouver, Harvard — is a published rulebook governing how you signal a source in the text and format it in the reference list: punctuation, author order, italics, date placement. Your journal, department, or instructor decides which one applies; it is not usually a free choice.

Why it matters when you are writing

Underneath the surface variation there are only a few systems. Author–date styles such as APA and Harvard put a surname and year in the sentence, which suits fields where recency matters. Author–page styles such as MLA point to a location in a text, which suits fields that read closely. Notes–bibliography styles such as Chicago push citations into footnotes so the prose stays uninterrupted. Numeric styles such as IEEE and Vancouver use bracketed numbers, which keeps dense engineering and medical citation compact. Recognize the system and most of the details follow.

The choice is almost always made for you, and the place to look is specific: a journal’s author guidelines, a department handbook, or the assignment brief. Where nothing is stated, take the convention of the field you are writing into — psychology and education default to APA, literature and languages to MLA, history and much of the humanities to Chicago, electrical engineering and computing to IEEE.

What actually costs marks is inconsistency rather than the choice itself. Half a reference list in APA and half pulled from a database in whatever it exported is instantly visible to a marker, and it reads as carelessness about the rest of the work too. Pick the style at the start, apply it to the first entry, and make every later entry match that one.

IN PRACTICE

One article, four styles

APA: (Okonkwo & Reyes, 2021) — MLA: (Okonkwo and Reyes 47) — Chicago note: 4. Adaeze Okonkwo and Luis Reyes, “Framing Uncertainty in Policy Texts,” Journal of Applied Linguistics 42, no. 3 (2021): 47 — IEEE: [3].

OFTEN CONFUSED WITH

What Citation style is not

Formatting style
A style manual also governs margins, headings, and table layout; the citation style is only the part about sources.
Reference manager
A reference manager is software that applies a style; the style itself is the published specification the software implements, and the software gets details wrong.

Questions about citation style

Which citation style should I use?

Whichever your journal, department, or instructor specifies — check the author guidelines or the assignment brief first. Where nothing is stated, follow the default convention of your field.

Can I mix styles in one document?

No. One document, one style, applied consistently from the first in-text citation to the last reference entry.

What is the difference between Harvard and APA?

Both are author–date, but “Harvard” is a family of local variants rather than a single manual, so your institution’s guide is the authority. APA has one published edition everyone can check against.

How often do styles change?

Every several years, and editions differ in ways that matter — APA 7 changed the number of authors before “et al.” and dropped the publisher location. Always cite by the edition your journal names.

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